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The first thing before you write your letter is to make sure you're not angry don't write a complaint letter while enraged if you do good you got it out of your system but then throw that angry letter away wait until you calm down and try again why because the ultimate goal is getting the results you want right so the smart thing to do is to keep the letter calm respectful and factual in order to get what you want so calmly first at the top center of the page put your name and address sin of the text if you're writing a physical letter so that it'll look like letterhead for example David Taylor at home calm and then the phone number drop to lines and aligning your text left put the date double-spaced again and put the full address of the company you most likely will not have a person's name but virtually all businesses have a customer service customer help or customer relations department if you're sending the complaint letter electronically put the company's website address like this next comes the salutation if you have a person's name great use it but if this is your first correspondence you most likely will not have a name, so the most neutral greeting is dear sir or madam right away you're showing respect by using the honorific title sir and madam, and please try to avoid the distant sounding to whom it may concern next comes some critical information after the abbreviation re for regarding or the word subject : but your account number order number or tracking number of your purchase providing this info will save time by preventing the customer service rep from having to contact you and ask for it this number is essential for the rep to provide you the service you desire your first paragraph should consist of a single sentence that states the facts about your purchase here is a template of the sentence you should ride on date I bought lease rented or had repaired a name of the product with serial number or model number or service performed at the location or other important details of the transaction now adding that first paragraph our letter now reads on March 21, 2001, X I purchased a Dell studio model XPS desktop computer from your website at w-l-k-y-dot-com or failure of whatever you acquired the template for this paragraph is unfortunately comma your product or service blanked it failed did not perform as advertised is defective was inadequate was an error I am disappointed because then you describe the problem in detail how the product failed to work properly how the service was performed incorrectly how the billing was incorrect how something was not disclosed clearly or was misrepresented etc so if we add sample information the second paragraph might read unfortunately the computer I bought is defective I am disappointed because after booting up I receive a blue screen after approximately five minutes of operation after shutting down the computer and rebooting the same blue screen appears again obviously the unit is inoperable your...
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